25 Proven Sales Email Templates Fill out the form to get your templates. Start sending 3 of these emails to new potential clients every day. Note: Outreach advises against adding default recipients to templates. A few years back, I launched an email outreach tool called Mailshake.It's the perfect platform to streamline and automate your cold email outreach but only if you know or are willing to learn how to write the perfect outreach email.. Because I have been a contributor to Forbes, Inc., and Entrepreneur, I get a lot of cold outreach emails arriving in my inbox (20-30 a day). An outreach email is the process of reaching out to people to generate leads and achieve a targeted goal. Like our other outreach email templates, you want to make your subject line direct and descriptive. I know that editorial teams are overloaded now, but I guarantee it won't take much time to review and approve my guest post. I'll write a guest post for you Hello { {first_name}} , I'm [ [your name]] from [ [your company]]. Here are five key things you should look for. 9.0.1 For the candidates, you've talked to in the past. Some of the best ways to make your cold email subject lines stand out are by arousing curiosity, a sense of urgency, FOMO (fear of missing out), and excitement. Download 120+ cold email templates for your outreach campaigns. Outreach emails are usually the first step of achieving a bigger goal i.e. Has a relevant subject line 3. Outreach Follow Up 5. Template 1: The free sample template For each blog post you share the editorial, you will gain an additional entry into the blogger-highlighted contest. If you send any outreach email to someone you don't know personally, it always helps to include a note letting them know how you're connected to them in some way. New Prospect Email Template The first touch email is the most important one you'll send. 5. Outreach Template 2 3. Step #1: Start a MobileMonkey automation. This template has got me 5+ guest posts published. Do Me a Favor Email Within just a month of the launch, Firstsales is already in G2's grid of high performers in the Email Tool category. Here are 12 free influencer outreach email templates to use in 2022 that will save you time and help you with your email marketing efforts. 3. Avoid being annoying but one follow-up email is a good idea to pay influencer's attention to your offer. If you read some of the articles online that cover the topic of how to write the perfect outreach email, vast majority of them tell you that you should find out as much as you can about the site and the person you are contacting and use all of those insights to write as personalized and smart email as you possibly can. Here are some of the power words examples you can use for subject lines: astonishing, key, private, best, official, expert, simple, easy, ready, etc. Hi Jane, My name is John, and I am a salesperson working at [Firm Name] If you are still uncertain how to craft the perfect email, there are many templates that can help you get started. Creative, personalized, and highly effective influencer outreach email templates will help you build relationships, partnerships, and showcase the personality behind your brand. Create Compelling Email Subject Lines 2. Grammarly 4. This is a series on how we create email outreach programs that get 20-40% reply rates. Don't send a long sales pitch. And they don't have the time to go through every email they open. Email templates can . 10 Best Sales Email Templates to Start a Conversation With Your Prospects 1) Software Services Promotion Email Template Promote your SaaS product through an email with this high converting template. Brevity is key to cold emails. Making this template work means familiarizing yourself with their social presence . Email template #1 - the forgot to link email Hey there, noticed you mention {our brand/infographic/video/etc. } In fact, if you want to scale email outreach, you'll need to use templates that you can personalize. It's also an important part of email marketing, which makes it vital for any business or blogger that relies on email as their main form of communication. Template 11. This is one of the best outreach templates for reaching colder prospects because it allows you to build relationships by providing relevant information. Just take a look at Bryan Harris's successful pitch to HubSpot's editorial team. According to Boomerang's analysis of 40 million emails, between 50 and 100 words yields higher response rates. Opening Line Address recipients by their name, state the reason for the email, and above all else, make it more about them than about you. A call to action. Hi [Name], Greetings. Step #2: Set up the initial email. All of them are carefully structured. Keep Your Email Outreachs Short and Sweet Remember, the average person receives about 121 emails/day. Though it is not a solicited email, you can't label it as spam till it : 1. Focusing on every example listed in this article, your perfect outreach email template should look something like this: 1. List your credentials; 4. 18 Types of Link Outreach Email Templates Categories Update Existing Article Broken Link Building (7) Link Reclamation (2) Resource Pages (4) Skyscraper Outreach (6) Link Insertion (3) Update Anchor Text (2) .EDU Outreach (5) Offer Value Expert Roundup Invitation (3) Epic Post (4) Early Promotion (6) Influencer Partnership (4) 1. If you have an idea of who the right person is, but you're not one hundred percent sure, this is the email template for you. While sending those 111 emails and repeatedly re-reading my outreach template, I kept trying to think of some irresistible reasoning or primal-reptilian-brain triggers that I could use to make my emails more persuasive. Slight personalization. You're asking for their time and attention, and that means it's on you to give clear, specific directions for what to do next. Firstsales.io out beats all the competition with its cutting-edge new technology making it stand out. 9 Proven and Tested Email Outreach Templates You Can Use Today. Jeremy. You can check out all our articles on email outreach here. Pitching to The Press Outreach 3. Outreach Template 1 2. Here are two templates to get you started. Step #3: Build a follow-up sequence. Make Your Pitches Short 5. That is why we've done all the hard work for you. Your outreach template is only as good as your content. 3. Listed below are 10 of the best email outreach software to ignite your email outreach prowess. Subject should also be able to summarize what your email is about. Here are some examples: Thanks for mentioning us! Outreach email template example: Hello [First Name], I hope you are doing well. Guest Post Outreach 2. Email outreach (AKA cold emailing) is the process of emailing people who you've never spoken with before. An Email Outreach Template for Every Situation When you are running an outreach campaign, the goal is to send as many quality emails as possible in the shortest amount of time. Adds value to the email recipient 5. Resource Link Building Outreach 4. 9.0.4 Outreach based on their interests. But moving further you must understand Link Building Outreach Rules Here's a link to the blog (value) I can help you with this, let's talk about it! Take the email outreach template/framework above and customize it to your voice. Cold Email Template 3 Catching Attention by Breaking the Norm. Open with a short and sweet bio that instantly speaks volumes to the recipient; 3. Template 1: Better Content Customize the copy within the given fields and anywhere else you see fit. Remember, no email outreach template guarantees a higher response rate. They follow specific sales triggers, to provide you with a reasonable excuse for your targeted cold outreach. 9 25+ Cold Recruiting Email Templates For Recruiters and Executive Search Firms. "Congratulations!". The vacant position you are looking to fill. Don't use clickbait. The subject line . Best practice 2: Keep it short, no more than 100 words. In modern sales, providing value consistently to a customer throughout the different stages of a buying cycle is the only way for a rep to close a deal. Make an Introduction B2B Cold Email Template. That is where work email templates come in. We are [Description] and [What You Do]. I used templates for Guest Post, Broken Link Building, Link Exchange, Reviews, Infographics, Outreach, Link Request, Scholarship Link Building. Number Three: The "big deal" theme itself. You need to get your prospect's attention as fast as possible and keep it. 5 Guest Post Email Outreach Templates That Actually Convert. If you use these tactics in your cold email subject lines, the prospect is more likely to get attracted to your email. guest posting, podcast marketing, co-marketing, etc. I'd love to write a guest post for your blog. 3. We're a [business type] that specializes in [service]. This is an email template to use when you have an intention to remind about your letter and are still waiting for a response. Just saying something isn't enough. End Your Outreach email With a Proper Sign-Off 7. 4. The Golden Rules of Crafting the Perfect Cold Email Cold Email Templates that Convert 1. This clearly suggests that email has become one of the most widely and professionally used marketing tools to drive in more leads and conversions . Hunter 2. Be Direct and Specific In What You Want 3. Yes, sometimes, being a bit descriptive does work. The goal of this email is to start a conversation with a prospect you believe would find your product/service helpful. Well, according to Statista 2020: "In 2019, global email users amounted to 3.9 billion users which was further projected to grow to 4.3 billion users in 2023.". Below are some email outreach templates you can copy or use for inspiration when asking for different types of backlinks. 9.0.2 Outreach without revealing client name. Hello [insert name], My name is [insert name] and I am the founder of [insert business]. Guest post outreach templates These guest post outreach email templates cover three situations you're likely to encounter: A website that you know is accepting guest posts; A website you're contracting with a request; A blog; 1. 4. Influencer Collaboration 6. Regardless, you're going to need a good email template that you can use when reaching out to influencers in your email list. If you want to know how to find someone's email address, click here. Attach the niches you write on, link to the best blog post that you have ever written, and the list of topics that you want to write on. And these templates will help you get more of them. New Message Recipients NEW DATA: [stat] Hi [name], I just read your piece on [content] -- [custom]. To help you get responses to your emails and provide meaning behind your cold outreach, we decided to share with you some of our own high-converting B2B cold email templates. It doesn't make sense to create "loud" subject lines for your cold outreach campaign. 8 Highly-focused CTA. You never want the recipient left thinking, "what's next?" after reading your email. This is the best way to add a touch of personalization to your outreach emails. on your post XYZ. We just released a new product/service that I think would be of interest to you. You can use it for any type of introductory email that focuses on building connections that will last rather than one-off promotions. Getting a response is another. Notably, it is a tool for everyone as it has no location restrictions, and it supports various languages. It's the most modern email outreach tool on the internet. I'll walk you through how to create a sales outreach template and an automated sequence using MobileMonkey. Brand Affiliate Email Template. Follow-up Email Templates. Ensure that you are following up with them using an effective sales follow-up email strategy. Email Subject Line: Job Opportunity [Job Title] Position at [Your Company] Hi [First Name], 25+ influencer outreach templates for your next campaign You'll find an email template for a successful influencer marketing campaign that you can tweak to make a personalized email to find the right influencer. I write about [ [your expertise]] . A perfect cold email outreach template is as follows: Subject Line; Introduction; Opening Line; Email Body; Call to Action; Signature; Let's understand each of these elements of a cold email. 9 Effective Email Templates Promoting a Product/Service Link Building Networking Recommended Outreach Email Tools 1. With this type of email, you're asking first if the recipient would like to see the piece of content you'd like them to link to. Cold email marketing is often an annoying business, remember how many cold emails you have placed in spam folders. Event invitation to secure event coverage from key influencers Subject line: "Interested in covering our event?" Hi [influencer name], . Don't Forget Follow-Up Emails Mentioning your customers more than you mention yourself is a rule that is broken all the time in cold email outreach. (credibility, CTA) Great cold emails almost always lead with personalization and relevance. Below are three affiliate program outreach templates to win over potential partners. This means a clear call-to-action (CTA) is necessary. Before we dive into the list of guest post outreach email templates, here's my process of finding guest post opportunities. After the deep research, I collected 45 best link building email outreach templates that actually works. 2. Since [personalized tie-in], I thought you'd be interested in our recent survey that revealed [main takeaway]. When you receive an email that tells how great, insightful, inspiring and so on and so forth your post on XYZ blog was . My name is [Your Name] and I am the founder of [Company]. They engage the reader's imagination and make them open emails. Follow-up Templates can be used after sending an article pitch or a Guest Post Outreach Email in order to increase the response rate. 7 Successful Email Outreach Templates The Bottom Line Email outreach is a powerful way to establish email connections with potential clients and leads. A conversational value. Arrange a business meeting. It's called [Product/Service] and it offers many benefits such as [Benefit A], [Benefit B], and [Benefit C]. Outreach Template 3 4. But let's face it: reaching out is one thing. Best email outreach templates. The paragraph about the social media share can be modified or removed, according to your needs. Like the first template in this list, this email will give your prospect an overview of your company while showing off your knowledge of their organization. Mention How It Benefits Them 4. My name is [Your Name] and I blog at [Your Website]. #1 Cold outreach email template for a discussion Hi [name], I'm [your name] at [your business]. The company's name. Subject Line; The subject line of your email is likely the most crucial element. Say goodbye to empty pipelines and hello to daily conversions. Even something as simple as letting them know that you follow them on social media, or attended the same conference. Influencer outreach email templates. Non-Personalized Egobait. Here's a proven B2B sales cold email template any salesperson can replicate and increase response rates: Subject: {name}, happy to connect. Here's a simple four-line structure you can follow for your sales emails, and seven sales email templates you can steal and make your own. They help to nudge the busy blogger to respond to your email. How To Write An Outreach Email That Converts 1. Remember, these "asks" should only come after you've made the initial connection with the site owner and have a back-and-forth rapport with them if you want the highest success rate. 2. Cold Email Template 4 Stepping Up When Your Competitors Aren't. Cold Email Template 5 Send Your Recipient Help. Has the sender's name and contact details 4. If you Google around, you will find plenty of email outreach templates (try it yourself, if you like). Is personalized 2. A good tool to use within the email template is to write an article of authority or share a 3rd party article that provides value. Request a reply. That is why we often analyze and collect examples of the best outreach email templates that proved to be effective, with a decent percentage of response rate. Write better copies. Your post XYZ Now onto the templates. When to Use This Template: This is an all-purpose email invitation intended for influencers who'd be perfect for your brand affiliate program. Typically, it involves reaching out to strangers or people you've never seen or communicated with, which makes outreach templates . Request a testimonial. Bonus: 8 Outreach Email Templates Based On Real-Life Scenarios. The purpose of your email outreach is to prompt the recipient to take action. Click Add Email to add recipients to the template. 11 Guest Post Email Templates for Effective Blogger Outreach 1. ; Select the applicable visibility option from the . By consistently reaching out to ideal clients, you'll have more conversations with more clients. Here's an outreach email template you can use to pitch your data to journalists. 26 seconds (or less) Good Outreach Email Examples & Templates: Good Outreach Example 1: New Local Store Opening. 1. Sending cold emails is legal. Focus on the intro. Let's dive into our favorite email templates: Cold Email Template 1 The Beyonce Effect. LinkedIn Premium Last Thoughts What is Email Outreach? Value-Add Sales Pitch 7. Outreach Template #3: The Expert Content Campaign. And whenever you need to reach out on behalf of your business, you can fire off an email in an instant. 30 Email Outreach Templates to Grow Your Business Having a fancy website used to be enough to promote your business, but that stopped working at least 10 years ago. This outreach email template actually contains 6 separate templates to tackle different situations where you might want to use outreach: Building backlinks: Quality backlinks are critical for SEO. Outreach Template 4 5. Getting social shares: Social shares can bring in huge spikes of traffic. Here are a few candidate outreach templates you can use to successfully conduct a candidate outreach over LinkedIn: We will try to keep it short but explanatory enough. With that, here's how to develop your own templates: Start by looking at some example email templates for inspiration. Thanks for mentioning my work! Make Sure To Personalize Your Outreach Emails 6. Show your personality on your outreach emails (and customize your templates to reflect your personality - great tip from Sujan Deswal) 2. The Only Outreach Template I Would Suggest Using. And often times, a positive response is entirely dependent on the quality of email you send out. Now you're competing for attention with millions of websites and SEO algorithms that change constantly. Add tags and associate collections to the template as applicable. What's Included. Now that you know what to include in your email outreach, you can create a sequence that works for your target audience. You can use email outreach templates to build backlinks, generate leads, make connections with influencers, improve customer experience, and build your brand. But don't send the exact same email you find online. Cold Email Templates With Value Added Follow-ups. Template #2: The "We're big fans of your work" One We're big fans of your work Hey {First Name}, [Name] here from [Company Name]. Hey [Blogger's Name] Just a quick follow up in case you've missed my email. Pick an appropriate tone and voice for your message; 2. Here are 5 templates you could use when reaching out to influencers. Outreach Template 5 6. Otherwise, your email will look like everyone else's. Now make it your own. Cold Email Template 2 Using Sports Enthusiasm. Here's a blogger outreach email template you can use for your marketing strategy.